Description
Main Duties
BUCS, sports fixtures and regular training administration Birmingham has an extensive and vibrant competitive student sport programme. The BA will be responsible for the efficient planning, organisation and coordination of all club fixtures and booking of facilities for training.
To ensure the efficient co-ordination of fixtures, both British Universities & Colleges Sport (BUCS) and local/national leagues, including production of fixture lists and all communications with relevant parties (to include UBS clubs, other Universities and their clubs and BUCS).
To actively communicate alterations and cancellations of fixtures to other institutions and UBS team.
Ensure the University of Birmingham and its sports clubs meet all national governing body and BUCS rules and regulations, including but not limited to: appointment of qualified officials; provision of appropriate home facilities provided by working in partnership with UBS Operations and UoB Estates staff; coordination of appeal cases, following disputed fixtures/results, to ensure resolution in the appropriate timeframe; provision of first-aid and ambulance cover for matches and events; and, ensure clubs exceed minimum safety requirements.
To liaise with Operations staff to ensure the efficient delivery of BUCS events, competitions, championships and meetings hosted by the University of Birmingham and ensure clubs meet their commitments in hosting such events.
Organisation of transport for UBS club throughout the season to ensure cost effective and appropriate transport is booked. Maintaining accurate records relating to budget expenditure on items such as accommodation, transport, equipment, and facility hire.
To attend BUCS regional meetings, BUCS Conference and any other meetings and events as necessary. To manage disciplinary issues raised in relation to BUCS after consultation with the Club Development Manager and the Sports Officer.
Collate reports and evidence outlining key points of incidents which may occur.
To ensure sport club webpages contain up to date and relevant BUCS information.
Health & Safety The BA is responsible for the implementation and monitoring of Health and Safety policies and procedures relating to sports clubs, primarily in relation to representative fixtures and events.
The BA will: Annually review and update club risk assessments and ensure annual inventories are undertaken by sports clubs and maintain an accurate record of all sports club equipment. Inform UBS H&S Adviser of new/forthcoming events the team are working on, to enable best practice. Be responsible for ensuring club committees update club constitutions, codes of practice/duty of care documents, amending existing policies to meet required standards.
Other Duties
It is a requirement of the post holder to be conversant with and work to UBS’s Safeguarding Children and Vulnerable Adults Policy and Procedures.
To assist the University in Open Days and participation events such as Sports Fair, Alumni Open Day and other UBS Big Events.
To actively participate in job chats and personal development reviews; agree objectives and targets and work to achieve these within agreed timescales.
To undertake any other duties that may reasonably be required and which can be accommodated within the post holder’s grading.
Working Hours Average working hours are 36 hours per week
There is an expectation that during term time the post holder will work longer days on a Wednesday and some weekend work to support the business as required.
Required Knowledge, Skills, Qualifications, Experience
Qualifications GCSE Maths and English (minimum Grade C) or equivalent Knowledge
An in-depth understanding of BUCS rules and regulations Knowledge of student sport and the complexities of working in a student environment
Good understanding of National Governing Body competition structures and delivery methods Understanding of equity and diversity relating to sporting provision
Skills
Demonstration of strong organisation skills
Excellent attention to detail
Ability to prioritise workload
Ability to work both collaboratively with a team and autonomously
Ability and track record of working as part of a busy team and working effectively under pressure to tight deadlines
Effective problem solving and decision-making skills
Good communication skills
A high-level understanding of Word, Excel and PowerPoint Positive attitude towards CPD Experience
An empathy with working within a student environment
Extensive experience in administrating sports clubs within these structures
Experience of successfully leading others, preferably in both direct supervision of other paid employees and of volunteers Energy, commitment and enthusiasm to work evenings and weekends as required
DBS required The University is committed to safeguarding and we promote safe recruitment practice, therefore all associated pre-employment checks will be undertaken before any appointment is confirmed. Due to the nature of the work undertaken in this role all successful applicants will be subject to a satisfactory DBS clearance prior to appointment. Informal enquiries to Amy Preston, email: [email protected]
