ENTRY OPENING DATE

8 April 2025

STAGE 1 ENTRY CLOSING DATE

ENTRY CLOSING DATE

Thursday 15 May 2025 at 23:59 – Team Entry Deadline

(Deadline for teams to have been entered on BUCS Play by an Institution Administrator)

Tuesday 20 May 2025 at 23:59 – Team Join Deadline

(Players to have joined their team on BUCS Play)

Thursday 22 May 2025 at 23:59 – IA Approval Deadline

(Players to have been accepted into the team by a captain and/or Institution Administrator on BUCS Play)

ENTRY COSTS

£111.50 – Per Men’s and Women’s Pairs Entry (2 Competitors)

STAGED ENTRY

Should the competition allow more entries a Stage 2 Entry window will open. Priority will remain with the entries received before the Stage 1 entry closing date. Entries received in the Stage 2 window and accepted into the competition, will be charged an additional 20% fee.

Please see Appendix 1 for a breakdown of BUCS points available from this event.

Each institution will be limited to the following guaranteed entries:

• 1 guaranteed male and 1 guaranteed female pair in the Championship.
• 2 guaranteed male and 2 guaranteed female pair in the Trophy.
• 2 guaranteed male and 2 guaranteed female pairs in the Shield.

Institutions will be required to add 2 players to each team they enter. Instructions on how to enter a team as institution staff and join a team as a competitor are below in the entry process tab. Institutions are able to enter more than the above maximum allocations, however in the event of oversubscription they will be removed first.

Please note, only one pair per institution will be permitted in the Championship competition, but there may be multiple pairs allocated to the Trophy and/or Shield competitions. Similarly, not all 1st teams will necessarily be allocated to the Championship.

Should any of the competitions be oversubscribed, any entries not originally allocated a space will be added to a ranked reserve list so that in the case of the complete withdrawal of an entry the space can be re-allocated.

Up until Thursday  29 May 2025, institutions can also request to make any substitutions by emailing Chris Lamb. From Friday 30 May 2025 onwards, institutions will only be able to make substitutions in the case of a NEW injury evidenced by a doctor’s note or equivalent up until registration on the day.

Any substitute must be a player in another entry or the “Reserve list” registered on BUCS Play. Please note, only players from lower ranked teams can be pushed up to replace withdrawals from higher ranked teams, or reserves can be used instead. Players from higher ranked teams cannot be pushed down to lower ranked teams. If you have any questions or queries on substitutions, please email Chris Lamb.

If there are player withdrawals or substitutions made, the tournament ranking will not be redrawn.

To apply for this competition:

1. Entries will need to be submitted via the team entries section of our online entry system, BUCS Play (Instructions on how to do this can be found here)
2. Please speak to your Institution Administrator as they will need to submit your entry.
3. Competitors then need to apply for their respective team. (Instructions on how to do this can be found here)
4. Institution Administrators must approve a competitor’s application before their entry is confirmed. Institution Administrators are able to give team captains approval access to help with this process (Instructions on how to do this can be found here)

When joining the relevant team, each competitor entering will be requested to provide information that can be used to assist with the overall competition ranking for that pair. Competitors are advised to provide:

• UKBT ranking/highest finishes.

• Beach Volleyball experience and ability of each pair (both as an individual and as a pair) e.g. ‘Internationally ranked athletes, beginner/recreational players, former winners etc’.

• There will also be an opportunity to indicate the preferred level of competition for each pair: Championship/Trophy/Shield.

Any data will be handled in accordance with BUCS Privacy Policy

By participating in this event you agree to adhere to BUCS General Event Disclaimer

To check whether you are eligible to compete in BUCS competitions, please visit REG 4 Individual Eligibility.

When making entries, individuals can also enter on BUCS Play any reserves they may wish to use should any of their originally entered individuals become unavailable. These individuals should be entered on the “Reserve List” on BUCS Play. The entry process for reserves follows our individual entry pathway, which is as follows:

1. Competitor to apply to the event on BUCS Play (Instructions on how to do this can be found here)
2. Institution administrator approves entry (Instructions on how to do this can be found here)

Please see the Entry Allowance section for how and when reserves can be used.

Coaches attending the Beach Volleyball Championships should be registered on BUCS Play through their paired entry. For each pair that is entered, up to two coaches can be declared when submitting their BUCS Play entry. The BUCS Sport Specific Regulations for coaching at Beach Volleyball (BVB 6) follows the principles and procedures applied in FIVB Specific Regulations.

The Beach Volleyball regulations can be found here.

Withdrawals before the entry closing date of 22 May 2025 at 23:59pm will not be charged the entry fee.

Withdrawals after the entry closing date of 22 May 2024 at 23:59pm will still be charged the entry fee, unless replaced by another team. Therefore, institutions should advise Chris Lamb of any withdrawals so that where possible these spaces can be re-allocated if there are any entries on a reserve list.

Any teams who do not attend the Technical Meeting on the morning of Thursday 5 June 2025 will be fined £20. Any teams who do not attend the competition without withdrawing in advance will be fined £50.

Please see REG 7.9 for our withdrawal policy.

Anyone wishing to take photos or video at this event must complete the BUCS Media Accreditation Form prior to the event.  

BUCS reserves the right to prohibit photography equipment being used at a BUCS event. BUCS reserves the right to request that the individual ceases to take photographs, deletes any images and, if considered necessary, leaves the venue. 

BUCS’ mission is to provide exceptional student sporting experiences that inspire, develop and unite.

Critical to our success is our commitment to always providing safe, friendly and enjoyable environments for all participants. Whether competing, coaching, officiating, volunteering, working or spectating at these events, the welfare of all is critical to our mission.

To find out more or report a concern, please click here.