Competitors must register by bringing their student ID to the registration desk in the reception area before they can compete. If you do not have a student card, you must be able to produce evidence of a student portal/intranetl ogin, or a photograph of your student ID. Competitors are not required to sign in on both days.

Registration is open from 7:15am on Saturday 22^nd February

Registration open from 7:30am on Sunday 23^rd February

The Officials meeting will take place at 7:45am on both Saturday and Sunday. It is the institutions responsibility to ensure that your nominated judges attend this meeting. If an official fails to attend on time, and/or fails to show up for their allocated slot (without extenuating circumstances), their institution will be automatically disqualified from the event without right to appeal.

The timetables for competitors and officials can be found below:

Competitor Timetable

Officials Timetable

RESERVE OFFICIALS

Reserve officials should be available to fulfil a role in the event of an official being unable to attend due to extenuating circumstances. Reserve officials are required to attend the officials’ meeting, but may change into judge attire only if required to cover a role.

ATTIRE

All judges and officials must present themselves according to British Gymnastics attire conventions:

Blazer/jacket

Suit trousers/skirt

White collared shirt (tie/scarf optional)

Black shoes

Suits/jackets should be navy or dark in colour where possible. The above applies to all allocated roles, except marshals, who may wear a tracksuit.

SUPERIOR JURY

A Superior Jury shall be convened for this event. Please note that appeals must be made to the Chair of Judges in the first instance. Only after a decision has been made by the Chair of Judges may an appeal be lodged with the Superior Jury, and appeals shall only be accepted by a competitor, coach, or official. The decision of the Superior Jury shall be final and is not subject to a right to appeal. The Superior Jury also has the right to intervene on its own volition.

REPLACEMENTS

If an official is no longer able to attend the event, it is the responsibility of their institution to provide an equivalently qualified replacement.

OFFICIALS’ CATERING

Officials’ refreshments and lunch will be available in the Officials’ Room. Food and refreshments are also available for purchase from the on-site cafe. Please note that strictly only sealed bottles of water may be consumed on the Field of Play. No other food or drink will be permitted, officials are encouraged to make use of the Officials’ room for this purpose.

Live scoring will be available online alongside routine videos. Please note that all live rankings and results are provisional until the round has completed and the official results are verified and signed by the Chair of Judges for each panel.

You can find the live scores and routine videos here once the competition starts. The  password to gain access is 282726. 

Accreditation passes will not be issued for this event, however strictly only competitors and their coaches may be present on the field of play. Spectators must not enter the field of play at any time, and competitors may only be present for flights during which they are competing. Abuse of these rules may result in removal or disqualification.

Athletes at all levels are reminded to submit competition cards to the Difficulty Judges of their panel at the start of their apparatus warm up. These must be printed in advance; blank copies will not be provided on the day. Competition cards must be signed by a present, suitable-qualified coach. Competition cards should only be signed by a coach with personal experience with the athlete.

Competition Cards can be found on the tab above.

Coach/spotter attire must be per the British Gymnastics attire rules.

Competitors must remain in competition attire at all times whilst on the field of play. Changing or removing competition attire on the field of play shall result in disqualification without a right to appeal.

Please see Appendix 1 for the full breakdown of BUCS Points available at this event. An image can be found below for easy reference:

Individuals across all TRA categories (including BUCS Disability) will automatically be entered into the team competitions, provided there are enough eligible individuals from that institution to comprise a team.

Please note that BUCS points will not be allocated where the minimum number of competitors has not been
reached, and where there are not enough individual scores to extract a team score. Furthermore, an individual/team/pair must have beaten another individual/team/pair to score BUCS points. Similarly, medals will be awarded according to the accrual of BUCS Points. For example, if there are only three entries in an event, only gold and silver medals will be awarded.

The rules and regulations can be found here.

To withdraw from the event, competitors should contact their institution administrator who can inform the event lead, Chris Lamb.

Entries after the entry closing date of Thursday 23 January at 23:59pm will still be charged the entry fee

Entries withdrawn after 18 February 2024 at 23:59pm will still be charged the entry fee and will also incur a late withdrawal/no-show fee of £50, which will be charged to the competitors athletic/sports union after the event.

Please see REG 7.9 for our full withdrawal policy.

To reduce our environmental impact, all officials and volunteers must bring a reusable hot drinks cup with a lid. Tea and coffee making facilities will be available to officials throughout the competition. There will be no single use tea or coffee cups provided.

Limited water fountains are available at the venue, but will be busy so please ensure you leave enough time when refilling water.

Please ensure you are disposing of waste correctly – Check around the venue for specific recycling and food waste bins

Travel smarter – as a team on a minibus, cycle or use public transport - utilise the Sheffield Supertram for travelling from the around our venues

The sustainability of our event matters to us and these are the positive steps we are taking to manage our environmental impact:

• We have used local suppliers where possible
• Event programmes are all online, minimising paper use
• We are beginning to track our carbon footprint across BUCS events to identify areas of improvement.

It is recommended for competitors to park at the official event car park - Castlegate Q Park (closest to Ponds Forge) or Sheffield Station.

On the day event parking customers will receive a 25% discount on the published prices by scanning their ticket whilst in Ponds Forge.

Extremely limited parking is available at the venue, Ponds Forge International Sports Centre, for those with a disability/accessibility need ONLY (Blue badge holders – Free, although please ensure you input your car registration details at reception on arrival).

Vehicles can be left in the Ponds Forge Car Park overnight (9.00pm - 8.00am) at a cost of £5.00, but please note that the car park is locked with no access in or out when the venue is closed.

Anyone wishing to take photos or video at this event must complete the BUCS Media Accreditation Form prior to the event. Please come to the BUCS desk when you arrive to collect a media bib – Without this you will be challenged and may have access revoked, so please come and collect your bib prior to capturing content.

To promote this event, please tag in our Instagram account @bucssport when posting photos and the best will be shared to our story! By doing so you grant permission for BUCS to share this across our social media platforms.

BUCS reserves the right to prohibit photography equipment being used at a BUCS event. BUCS reserves the right to request that the individual ceases to take photographs, deletes any images and, if considered necessary, leaves the venue.

Male, female, and gender-neutral changing facilities are available near the competition hall and will be clearly signposted.

Should you need to make use of an accessible changing room, please ask the Ponds Forge reception who will be able to show you to one.

BUCS’ mission is to provide exceptional student sporting experiences that inspire, develop and unite. 

Critical to our success is our commitment to always providing safe, friendly and enjoyable environments for all participants. Whether competing, coaching, officiating, volunteering, working or spectating at these events, the welfare of all is critical to our mission.

To find out more or report a concern, please click here. 

There is a café on-site; however, please note that a swimming competition will also be taking place, so the venue is expected to be very busy. The town centre is just a 5-minute walk away and there are plenty of facilities available for both hot and cold refreshments.