Rowing: Regatta 2024-25

DATES

2^nd – 5^th May 2025

Note: With thanks to those who contributed during the consultation period, BUCS Rowing Regatta has been extended to a 3.5 day event.

VENUE

National Water Sports Centre
Adbolton Lane
Holme Pierrepont
Nottingham
NG12 2LU

ENTRY OPENING DATE

Tuesday 25^th March 2025

STAGE 1 ENTRY CLOSING DATE

Thursday 17^th April 2025 at  23:59 – Team Entry Deadline

(Deadline for teams to have been entered on BUCS Play by an Institution Administrator)

Tuesday 22 April 2025 at 23:59 – Team Join Deadline

(Players to have joined the respective event on BUCS Play)

Thursday 24 April 2025 at 23:59 – Admin Approval Deadline

(Players to have been approved and assigned in a team by an Institution Administrator on BUCS Play)

ENTRY COSTS

1 Person Boats - £21

2 Person Boats - £42

4s – £84 per boat

8s - £168 per boat

(Coxes and Reserves are free of charge)

Each institution may submit up to 10 boats per category. Entries will be accepted for each category following the entry closing date up to the safety limit of the event.

If entries exceed this number priority will be given to one entry per institution per category (prior to allowing a second entry).

Institutions are strongly encouraged to submit a ‘Reserve Boat’, one for open & one for women. Institutions may submit an unlimited amount of student entries into the reserve boat which may be used for substitutions in advance of the competition starting.

Reserve competitors must be entered online via BUCS Play within the ‘Reserve Boat’ before the entry closing date. There is no cost for submitting competitors to the reserve boat. 

SINGLE ENTRY

This competition will NOT operate a staged entry process. As such, please ensure all entries are submitted through BUCS Play prior to the closing date listed above.

EVENTS AND BUCS POINTS AVAILABLE

Please see Appendix 1 for available BUCS Points.

The following BUCS points are available in Championship categories only:

• 1st:  12 points       
• 2nd: 8 points
• 3rd:  6 points
• 4th:  4 points                                          

Multiple Championship entries are permitted from one institution, with medals awarded to the top 3 crews as applicable, but only the highest placed crew will receive BUCS Points.

Overall team points are available for open team and women’s team based on an institution’s placing in the final respective Victor Ludorum standings. Beginner, Intermediate and championship crews all contribute to Victor Ludorum points.

VL Points Table:

Overall Team BUCS points are available for Open & Women’s as per the below:

• 1st: 20 points
• 2nd: 14 points
• 3rd: 10 points
• 4th: 7 points
• 5th: 5 points
• 6th: 3 points
• 7th: 2 points
• 8th: 1 point

Gold, silver and bronze medals will be awarded to the top 3 finishing crews in all boat classes.

ENTRY PROCESS -

To apply for this competition:

1. Entries will need to be submitted via the team entries section of our online entry system, BUCS Play (Instructions on how to do this can be found here)
2. Please speak to your Institution Administrator as they will need to enter the correct number of teams for you.
3. Competitors then need to apply for the respective event. (Instructions on how to do this can be found here)
4. Institution Administrators must assign competitors to the correct team during the approval process. (Instructions on how to do this can be found here)

Any data will be handled in accordance with BUCS Privacy Policy

By participating in this event you agree to adhere to BUCS General Event Disclaimer

To check whether you are eligible to compete in BUCS competitions, please visit REG 4 Individual Eligibility.

FORMAT OF THE COMPETITION

The competition will consist of the following categories for both open and women:

• Beginner 1x
• Beginner 2x
• Beginner 4x
• Beginner 4+
• Beginner 8+
• Intermediate 1x
• Intermediate 2x
• Intermediate 4x
• Intermediate 2-
• Intermediate 4+
• Intermediate 8+
• Intermediate Lightweight 2-
• Intermediate Lightweight 4x

• Championship 1x
• Championship 2x
• Championship 4x
• Championship 2-
• Championship 4-
• Championship 4+
• Championship 8+
• Championship Lightweight 1x
• Championship Lightweight 2x
• Championship Lightweight 4-

N.B any category which does not receive at least 4 entries will not be held, and entries will not be charged for.

Beginner Boat Classes: Clubs are strongly encouraged to look at the times of qualifying crews in previous years when considering entering. Whilst BUCS is keen to be inclusive, any boats who are deemed on the day of racing to not be of suitable standard will be excluded from racing, and other Beginner crews from the same Club may be prevented from racing. 

SCHEDULE

 BUCS Regatta 2025 - FINAL schedule.pdf 2

BRITISH ROWING RANKING POINTS

• British Rowing ranking points will be calculated as if all competing students are British Rowing members.
• Points will be added to the accounts of students who have British Rowing membership as well as those from Scotland and Northern Ireland who have British Rowing visitor numbers.
• A record of those not covered by either of these options will be kept so their accounts can be credited if they sign up at a later date.

RULES AND REGULATIONS

BUCS Rowing rules and regulations

SUBSTITUTIONS

• 100% substitutions of a crew are allowed. However, institutions can only make substitutions to their boats from competitors included on the reserve boat or in another crew. The reserve boat must be entered via BUCS Play before the Individual entry closing date (Tuesday 22 April 2025 at 23:59) and students must have applied/been moved into this boat by the student entry date (Thursday 24 April 2025 at 23:59).
• Substitutions and withdrawals will be made using an online system and University rowing club representatives (Coach/Captain/President) will be invited to register for access once entries have closed.  
• Substitutions may be made up until the crew’s first race in the competition (i.e. before the time trial). Any crews not submitting amendments and found to have changed the crew in any way may be disqualified.
• Withdrawal of boats after the entry closing date (Tuesday 22 April 2025 at 23:59) will still be charged the entry fee as per our withdrawal policy. 
• Withdrawals on the day of the competition must be done at the Regatta Office at the NWSC by the institution rowing club captain or coach. Institutions should advise BUCS in advance if they intend to withdraw. 
• Crews who do not withdraw, and do not compete at the event, will be classified as a ‘no-show’ and charged the entry fee and an additional £30 fine payable by the athletic union or students’ union detailed in BUCS Withdrawal Policy.

Volunteers -

• BUCS Regatta is reliant on a huge number of volunteers to make it run and we particularly need volunteers for stakeboats and intermediate timing.
• It’s a great opportunity for students to support the event, to meet new people, to play a part in the running of the event, and to see first hand their crews and rivals on the start line, and along the course.
• We're looking for students from all Universities to sign up, to help support the regatta. No previous experience is necessary. 
• Please sign up to the whatsapp group here and please share the link with anyone you think might be interested. 

Para sport –

Rowing encourages entries from all students and whilst there are no specific para / adaptive categories at BUCS Head – provision can sometimes be made for students to join crew boats. Please speak to your Institution in the first instance

PHOTOGRAPHY & VIDEOGRAPHY

Anyone wishing to take photos or video at this event must complete the BUCS Media Accreditation Form prior to the event.

BUCS reserves the right to prohibit photography equipment being used at a BUCS event. BUCS reserves the right to request that the individual ceases to take photographs, deletes any images and, if considered necessary, leaves the venue.

If you wish to take photos or videos at this event, please contact the BUCS Event Lead. 

EUSA CHAMPIONSHIPS

The European Universities Championships (EUSA Rowing) 2025 will take place from September 18 to 21, 2025, in Bydgoszcz, Poland. Students competing at BUCS Regatta and meeting the top four qualification in relevant event categories will be eligible to compete in the Championships

SAFEGUARDING AT BUCS EVENTS

BUCS’ mission is to provide exceptional student sporting experiences that inspire, develop and unite.

Critical to our success is our commitment to always providing safe, friendly and enjoyable environments for all participants. Whether competing, coaching, officiating, volunteering, working or spectating at these events, the welfare of all is critical to our mission.

To find out more or report a concern, please click here.

QUESTIONS