Dates
Registration
Times for registering for the individual competition on Saturday 23 November 2024 for each competitor will be published on the UPC website. Any competitor not registering by the time stated on the draw will be scratched from the individual competition. All competitors in the team competition must register before they play, although players only need to register once during the whole event.
Timetable
A more detailed timetable will be published on the UPC website. If any players are uncertain to the schedule for the event, they should ask the UPC officials who will be able to advise. The timetable is subject to change during the event.
Saturday 23 November: Individual Championship up to the last 16 players; and the Individual Trophy up to the last 32 players.
Sunday 24 November: Team Championship/Trophy group-stage: First round of matches and the winners’ bracket first round; followed by the Individual Championship and Individual Trophy down to the last four competitors in each tier.
Monday 25 November: Team Championship/Trophy group-stage: Losers’ bracket first and second rounds, followed by the winners’ bracket final, followed by the losers’ bracket third round; followed by the completion of the Individual Championship and Individual Trophy, followed by individual presentations.
Tuesday 26 November: Losers’ bracket final match in each group, followed by the knock-out stages of the Team Trophy and Team Championship to completion, followed by team presentations.
Rules and Regulations
The detailed set of rules and regulations for the event can be found on the UPC website. By entering the event, competitors have agreed to abide by these rules and regulations.
The entry fee provides competitors entry into both the individual competition, as well as the team competition if they enter as part of an institution team.
There are BUCS medals and BUCS points (see Appendix 1 here) applicable to this event. There will also be prize money as detailed in the competition rules and regulations on the UPC website.
The competition dress code is detailed on the UPC website in the rules and regulations for the event. All players must conform to this dress code while playing.
Withdrawals
All competitors that an Institution Administrator has approved on BUCS Play by 11:59pm on Thursday 31 October 2024 will be charged the entry fee, but if a competitor later withdraws then a reserve may directly take their place at the event. Player changes will only be accepted if the proposed replacement has been added as a reserve on the BUCS Play entry system in ‘Stage 2’ entries. This ‘Stage 2’ BUCS Play entry system will go live when ‘Stage 1’ entries have closed. These reserves will only play at the event if they are replacing withdrawn players.
The institution main contact will also need to message the Tournament Director, Gerald de Oliveira, either via e-mail or by messaging our Facebook page, detailing the replacement. The UPC will then confirm the replacement as well as the detail the amendments made to the individual competition draw following this change.
Any replacements after the entry deadline but before the publication of the draw, which is usually the Sunday before the event, attracts a £10 surcharge. Any replacements after the publication of the draws attracts a £20 surcharge. These surcharges must be paid before play starts at the event, either by cash at the event, or by bank transfer before the event. There is no cost for listing any reserves on BUCS Play who are then not used to replace a withdrawn player. Any withdrawn players not replaced at the event will forfeit their entry fees.
Please see REG 7.9 for our withdrawal policy
Parking
There is a small car park at the venue with limited parking capacity. Otherwise, there are pay-to-park car parks within close walking distance of the venue.
Changing Facilities/Disability Access
There are no changing facilities on site apart from standard toilet facilities. The playing arena is up a flight of stairs, so it may not be possible for some physically disabled participants to play in the event. If this pertains to any student, we recommend they contact the venue to check disabled access.
Food & Drink
Food and drink are sold by the venue.
No food and drink bought outside the venue should be brought onto the premises. If any outside food or drink is found within the venue, these will be confiscated and a warning given to that institution. Repeated warnings may be cause for removal from the venue and the event.
Presentations
There will be both an individual presentation on Monday evening and a team presentation on Tuesday evening for those who have won BUCS medals shortly after the close of play for that day.
All players finishing in medal positions must attend the presentations in full UPC dress code for the official event photographs. Failure to comply may result in medals and prize money being forfeited.
During this event, various filming, photography, and broadcasting may take place. By your presence at this event, you grant your permission for your likeness and voice to be included in pictures and/or on film and their advertising without compensation or credit. All questions should be communicated to your Institution Administrator in the first instance, who can subsequently get in touch with BUCS if necessary.
Photography & Videography
Anyone wishing to take photos or video at this event must complete the BUCS Media Accreditation Form prior to the event.
BUCS reserves the right to prohibit photography equipment being used at a BUCS event. BUCS reserves the right to request that the individual ceases to take photographs, deletes any images and, if considered necessary, leaves the venue.
BUCS Points
Please see Appendix 1 for the BUCS Points available at this event.
Sustainability
There are local buses links, and the venue is within 30-minute walking distance of Leeds train station.
All event information is provided online and can be accessed on a phone – There will be no paper copies of information which is in the public domain online, which minimises paper use.
We suggest all participate bring refillable bottles if they wish to drink tap water from the venue, which saves helps sustainability by reducing glasses being washed on site.
