Swimming & Para Swimming: Long Course Championships 2022-23 (Part of BUCS Nationals)

ENTRY CHECKS

Please click here to see the provisional entry list for checking.

BUCS reserves the right to amend entry times thought most likely to be incorrect if corrections they are not provided prior to the event. 

Rejected entries due to failing to meet the consideration/entry qualifying times can be found here.

If you entered an event and are not on the accepted entries for that event there could be a few reasons for this:

1. Your institution entered more than 2 people for that event. Therefore, if you were a 'non-guaranteed' entry you have been taken out of that event because a maximum of 2 individuals per institution can enter the same event

2. You entered more than 3 individual events

3. Your Institution Administrator did not approve your entry

4. You did not enter a PB time on entry

5. As a para swimmer, you entered an event your classification was not eligible for and did not meet the entry time required

6. You were allocated as a non-guaranteed entry and due to the event reaching capacity, your entry was not accepted based on entry times

As stated in the Entry Information, the 1500m and 800m Freestyle will consist of the top 20 fastest times. Withdrawals follow the procedure laid out below, and the final start list will be published after the final withdrawal deadline of midday Wednesday 22 February.

ALL entries must be checked for the following:

• Spelling of first name and last name
• Entry time
• Swim England membership number
• Para swimming classification

Any amendments to any of the above must be detailed in an amendments/correction form, and submitted via the Athletic Union to Erin Simmonds with the subject title Amendment-Your University.

Amendments can be made until 5pm on Wednesday 22nd February 2023

Amendments will be charged a £10 admin fee. Changes to entries will not be accepted in any other format other than this form.

Any requests for changes made at the event will not be possible.

Please note the following entry times that swimmers were required to have achieved for specific event. Entries outside of these times were automatically rejected at the time of entries closing.

Please see below a list of consideration times for each event.

Entry Qualifying Times

Please note the following entry times that swimmers must have achieved for the following Events:

Women’s 1500m Freestyle – 19Min 30Sec 00Ms

Men's 1500m Freestyle – 18Min 20Sec 00Ms

Women's 800m Freestyle – 10Min 45Sec 00Ms

Men’s 800m Freestyle – 09Min 45sec 00Ms

Women’s 400m Freestyle – 05Min 15Sec 00Ms

Men’s 400m Freestyle – 04Min 45Sec 00Ms

Women’s 400m Individual Medley - 05Min 45Sec 00Ms

Men’s 400m Individual Medley - 05Min 15Sec 00Ms

Failure to finish inside of Qualifying Time will result in a fine.

Para 400m Entry Qualifying Times

Please note the following entry times that para-swimmers must have achieved for the 400m Freestyle Events for the applicable categories:

Men’s 400m Freestyle     Women’s 400m Freestyle

S6        07:39.59              S6      08:03.06

S7        06:50.90              S7      07:55.90

S8        06:31.64              S8      06:57.58

S9        06:07.89              S9      06:47.48

S10       05:53.92              S10    06:35.61

S11       07:00.24              S11    07:59.71

S12       06:44.40              S12    07:27.75

S13       06:00.14              S13    06:39.45

S14       05:59.02              S14    06:47.01

S15       04:45.00               S15  05:15.00

Entry times will be verified at the championships where any swimmer fails to achieve the consideration/entry time for an event. Should any swimmer be found not to have achieved their entry time in the 24 months prior to the event they will be liable to a fine.

Please note you will only be able to request substitute swimmers for other swimmers after the closing date if they are a named swimmer on your accepted entries and it does not put them over their three individual events limit. Substitutions are only accepted up until 5pm Friday 17th February 2023, after which only medical substitutions are permitted if accompanied by a doctor’s letter. No new entries are allowed.

Heats

Once a swimmer is entered via BUCS Play and is accepted, it is assumed they are swimming unless a team representative officially withdraws them.

You must withdraw any swimmers not participating ASAP. To officially withdraw swimmers prior to the event a withdrawal form must be completed by the Institution Administrator and emailed to Erin Simmonds by 5pm on Wednesday 22nd February. ALL WITHDRAWALS FROM FRIDAY & SATURDAY MUST BE MADE IN ADVANCE. If withdrawals for Friday and Saturday sessions are made after the deadline you will be fined the late withdrawal fee.

Withdrawals after this time can only be made on Friday 24th February from 3pm at the help desk by a team representative. Please refer to the schedule for detailed withdrawal deadlines over the weekend. 

A copy of a Withdrawal Form can be downloaded here

Finals

Withdrawal forms for finals must be submitted within 30 minutes after the published results from the relevant event.

Fines

Competitors who withdraw late or fail to withdraw officially from an event will be liable to a fine, listed below.

Failure to finish inside the qualifying time*: £15 (Increased to £20 post event)

*This may be increased at the discretion of the Meet Director and BUCS staff depending on the severity of the offence and whether proof of achieving the qualifying time in the previous 12 months can be supplied.

Please email your Institution Administrator with the subject title: BUCS SCS Amendment. Provide details of your institution, the competitor name, the event and the amendment. Minor amendments by a couple hundredths of a second will NOT be made. Changes to accepted entry times can be made until 17:00 on Wednesday 22nd February 2023. Changes to entry information are subject to a £10 admin fee.

Each institution must collect a ‘Team Pack’ from the BUCS Help Desk by 4:15pm on Friday 24th February which includes copies of the Programme, Relay Declaration Forms (where applicable), Heats Withdrawal Forms and Amendments to Entry Time Form.

A representative from each institution must attend the Technical Briefing at 4:15pm on Friday 24th February in the Diving Officials Room.

 Any students listed as your relay team(s) on BUCS Play at the point of entry are not your declared team. Your actual team MUST be declared at the event. If you wish to use other swimmers at the Championships they MUST have been entered in another event in the competition on BUCS Play and accepted into the Championships. If you are only competing in a relay event, you must have entered the relay on BUCS Play.

Institutions will be provided the relevant number and types of relay declaration forms for the teams they have entered in the Championships in their team packs. Once completed, relay declaration forms must be handed in to the staff on the BUCS Help Desk in the Omega Suite and the staff member who receives the form will sign, date, tear-off and return to the team representative a receipt slip of their submission.

Heat Declarations – Relay declaration forms for heats are required to be submitted at least ONE hour before the beginning of the respective heat session. These declarations will then be carried forward for the finals if a team progresses.

Final Declarations – If for any reason you wish to change your declaration having progressed to either the A or B finals you must go to the BUCS Help Desk and request and submit a new declaration form at least TWO hours before the beginning of the respective finals session. If a new form is not submitted on time for the finals then the same team and order as the heats must be maintained.

For the 4x100m Mixed Medley Relay (Friday Session 1) any changes in declarations for the finals must be submitted within 15 minutes of the publication of the finalists.

Teams failing to correctly submit a form will not be permitted to participate and teams failing to submit a form detailing the correct order of swimmers will be disqualified from the event.

Warm up time is allocated prior to each session. Please refer to the programme for times for male and female warm-ups. A dedicated lane will be allocated in the diving pit for para swimmers.

The Top 10 swimmers/teams will advance to A finals following the heats and where there are B finals these will be made up of swimmers/teams ranked 11-20 from the heats.

All finalists (including reserves) are expected to either report for their finals or withdraw from the event if they do not wish to participate.

Reserve finalists: Only 2 reserves per final will be called up should there be withdrawals. Where any reserves are called up a reasonable effort will be made to announce this and notify the swimmer(s), but swimmers are encouraged to check at the BUCS Help Desk. All reserve finalists should report to the Finals Marshal at the end of the final session warm up who will advise if they are required to swim or stand them down.

Final fines: If there is an empty lane due to the no-show of a finalist who has not withdrawn then the non-showing finalist will be fined. If a reserve fails to report and has not withdrawn and is required to swim (resulting in an empty lane) then the reserve swimmer will be fined.

(NOT BUCS POINTS)

In each event, only the fastest individual from each institution will score points. For example, where there is more than one A finalist from the same institution only the highest ranking will score points. The subsequent point scoring will then be determined by the rankings in the B final and/or heats as applicable.  Individual events will be scored by 1st place being awarded 20 points, 2nd place 19 points, continuing with a decreasing points scale for subsequent ranked placings in the order of 18, 17, 16, 15, 14, 13, 12 etc down to 1 point. Points are awarded based on the finishing position of the 1st ranked swimmer from the next institution.

E.G. If University 2 finishes 3rd they will receive 18 points and if University 3 finishes 5th they will receive 16 points and so on until the top 20 places have been considered for points.

Relay teams will score double points and only the teams in the A final shall score points, except in the case of a disqualification or no-show in which case the subsequent point scoring will then be determined by the rankings in the B final and/or heats as applicable.

Recognised events for para-swimmers are as follows (in line with events currently being swam in Great Britain for para-swimmers)

S15 swimmers are eligible to compete in all events but are required to meet the consideration times.

SCORING FOR PARA SWIMMERS

Swimmers in each recognised event listed above shall have their results ranked based on a multi-classification basis under British Para-swimming Points. The following rules shall apply:

1. There needs to be two or more eligible swimmers that participate in a specific discipline to constitute a race and for BUCS medals and points to be awarded. The two or more swimmers participating do NOT need to be of the same classification.
2. To be eligible you need to have confirmed classification for para-swimmers and be a in a recognised event (as listed above)
3. To win BUCS points, or score swimming event points for your team you must have beaten a swimmer who also has an eligible classification for that recognised event. For example, if only an S4 and an S7 enter the 50m Backstroke, no BUCS points can be awarded.  If an S4, an S8, an S9 and an S11 enter the 400m Freestyle, BUCS points will be awarded for 1^st and 2^nd place only as the S4 is ineligible for that discipline. Swimming event points will be awarded regardless of whether a non-disabled athlete from the same institution scores points in the equivalent event. However, in each event, only the fastest para-swimmer from each institution can score swimming event points.

BUCS will require proof of classification status from the individual. Swimmers MUST bring evidence with them to the Championships and present it to the Lead Referee if requested. Swimmers can download and print the required information from the:

Swim England/Swim Wales Membership Check

Scottish Swimming (SASA) Membership Check

World Para Swimming Classification Master List

This event is World Para Swimming approved. However, in line with World Para Swimming Rules and Regulations (Regulation 5.1.2) any World Record swims will not be recognised at BUCS Long Course Swimming Championships.

SPECIFIC REQUIREMENTS

If you have any specific requirements for competing, e.g. Strobe lights, tappers, please advise email your Institution Administrator who should contact Erin Simmonds

The Championships are held under the BUCS Swimming Regulations, which stipulate that all Swimming Championships are held under BUCS General Regulations, Swim England Laws, FINA Swimming Rules and World Para Swimming Rules and Regulations.

RESULTS

Live results will be available from the BUCS Nationals, Swimming Event Page, of the BUCS website over the weekend. Full results will be published after the event.

RECORD ATTEMPTS

The organisers would appreciate any record attempts being brought to their attention prior to the start of the relevant session. As already outlined above, and within the Entry Information, para-swimming world records will not be recognised, in line with World Para-Swimming Regulation 5.1.2.

AWARDS

BUCS medals will be awarded to the first 3 individuals/teams in each event. Trophies will be awarded to the Top Overall Institution (calculated using Swimming event points), Top Men’s and Women’s Teams (calculated using Swimming events points), the Top Male and Female Performance (calculated using FINA points) and the Top Male and Female para-swimming performances (calculated using British Para-Swimming Points).

ACCOMMODATION

It is the responsibility of all the competing teams to organise their own accommodation requirements.

TRAVEL/DELAYS/ EMERGENCIES

Due to heavy weekend traffic and the number of students travelling into Sheffield for BUCS Nationals weekend please ensure your team leave plenty of time for travel delays. If you are delayed please contact us to arrange any relay declaration and/or withdrawals by phoning 07517904622

Please note that should your team have any difficulties the BUCS Event Team are available on mobile from Friday 24 February to accept any withdrawals and relay declarations from 3-5pm.

The sustainability of our event matters to us and we are taking steps to manage our environmental impact. BUCS encourages competitors to: 

• Bring your own bottles & coffee cups for drinks throughout the event 
• Take public transport, or car share, to the event if you can 

• Use the start lists published online 
• Use the QR codes around the venue to find sport specific information & results 

BUCS are delighted to announce three supporting partners for Nationals 2023 - AmeriCamp, Teach First and New Balance. Having experienced Nationals in 2022 Teach First are back to help you, as BUCS athletes, discover your future in teaching. AmeriCamp are a new partner this season and BUCS are enthused to have them on board, and to be supporting them with their aim to provide students with the summer of a lifetime. New Balance will be selling Nationals 2023 merchandise, including a range of hoodies, quarter zips and bottoms. You can also order online from our BUCS Shop webpage.

All partners are excited to be here supporting you as you take on a thrilling weekend of sport and competition. You can find them located across EIS and Ponds Forge where they'll be offering the opportunity to win some exclusive giveaways and to find out more about what they have to offer. You can also find further information about our partners on the official event webpage.