Canoe: Slalom Championships 2024-25

22 – 23 February 2025

Holme Pierrepont Country Park, Home of the National Water Sports Centre

Adbolton Ln, Holme Pierrepont, Nottingham NG12 2LU

This event is organised for BUCS by the University of Nottingham and Nottingham Trent University.

Key Contacts

The accepted entries can be found here.

A representative from each institution must attend the captains briefing at race control. Please see schedule for more information.

Competition Day 1

07:00 Site Opens

07:30 Volunteer arrival & briefing at Race Control (wooden hut by the white-water course)

07:45 Water safety officers to attend briefing at Race Control (wooden hut by white-water course)

08:00-9:00 Registration open at Race Control (wooden hut by white-water course) 

08:15 Practice session starts

09:00 Captains’ Briefing at Race Control (wooden hut by mid-course bridge)

09:15 Judges’ Briefing (Outside Timing and Scoring office)  

09:30 Practice session ends

09:45 Judges in position

10:00-14:00 Men’s K1, Women’s C1 and Open C2 runs

Runs may be taken in any order at approx. 1-minute intervals

11:00-11:30 Priority given to national ranked paddlers-Paddle UK Division 3 & above

Others can take runs, but ranked paddlers will take precedence.

12:30-13:00 Priority given to national ranked paddlers

14:00-15:30* Mixed Teams (One run only) - Approx. 3-minute intervals

16:00 MK1, WC1 and Mixed Teams Results & Prize Giving by Race Control

16:30 Estimated event finish time

17:00 Volunteers & Officials depart

18:00 Site closes

*Team events may run up to an hour early - changes to be announced through the WhatsApp group. All times are provisional and may be subject to changes on the day.

Competition Day 2

07:00 Site Opens

07:45 Volunteer arrival & briefing (wooden hut by the white-water course)

08:00 Practice session starts

08:45 Judges’ Briefing (Outside timing and scoring office) 

08:50 Practice session ends

09:15 Judges in position

09:30-11:30 Women’s K1, Men’s C1 runs

Runs may be taken in any order at approx. 1-minute intervals

Please do not leave all runs until the end

10:00-10:30 Priority given to national ranked paddlers-Paddle UK Division 3 & above

Others can take runs, but ranked paddlers will take precedence.

11:00-11:30 Priority given to national ranked paddlers

11:30-13:00* Open Team (One run only) - Approx. 3-minute intervals

13:00–14:00 Kayak Cross course change

13:15 Kayak Cross Judges Briefing (wooden hut by the white-water course)

14:00-15:30 Kayak Cross event

Approx 3-minute intervals between runs

15:30 WK1, MC1 & Results & Prize Giving by Race Control

16:30 Estimated event finish time

16:30 De-rig and clear up

17:30 Volunteers & Officials depart

18:00 Site closes

*Team events may run up to an hour early - changes to be announced through the WhatsApp group. All times are provisional and may be subject to changes on the day.

Main Centre Building

• Toilets
• Changing rooms

Race Control

• Team registration & enquiries
• Briefings
• First Aid point
• Volunteer & Officials refreshments

Gazebo outside Race Control

• Participant refreshments

Medical

• Race control will be the main contact point for any First Aid situations.
• Molly Stewart and Steven Drake are the coordinators of the primary event first aider group (8 that will be onsite for half days each) and will be available via radio.
• Molly Stewart, Steven Drake, the HPP staff and coaches on site will also be able to assist as required.

Results

• These will be displayed at the timing and scoring office.

Institutions are responsible for the safety of their own paddlers, but the event will provide additional support.

This will be led by Holme Pierrepont with 3 experienced bank safety and 10+ university volunteers who will be rotated throughout the day.

Any institution that has 12 or more entries accepted into the competition will be required to provide a water safety officer at the event. This will be required for every 12 entries accepted, so if an institution has 24 entries accepted, they will need to provide two water safety officers, and so on. Institutions who do not provide their allocation of water safety officers will be fined £150 per officer.

Communications will be sent out to all universities who are required to provide water safety across the weekend. Please ensure that if you are providing water safety at any point during the event you are wearing a buoyance aid and helmet. Please see schedule for time of water safety briefing.

Please see water safety rota below. This is subject to change and will be confirmed the weekend of the event.

Institutions will be required to provide judges at allocated points during the competition. The number of positions a university must cover is based on the number of entries, e.g a university with few entries will not be expected to cover a position. Please see schedule for time of judges briefing. Any institution that does not provide a judge when required will be fined £50.

Please see judging rota below. This is subject to change and will be confirmed the weekend of the event.

All institutions will be provided with a bag of bibs on the day.

We will require a deposit in the form of either a student ID or credit/debit card. When you return the bibs altogether, you will then have your card returned to you.

Clothing

Volunteers and officials are advised to bring plenty of warm clothing and waterproofs where required.

Event information

Event information will be provided at race control - the wooden hut by the mid-course bridge.

Lost and Found Children / Vulnerable Adult

Any children found to be unsupervised or lost will be escorted by a member of staff to the main reception at Holme Pierrepont.

Details will then be taken to try and determine name or parents or supervising adults. A message will then be broadcast to try and locate the parent. If there is any doubt then the child will not be released without police consultation to protect children from harm.

In the event of a child being reported missing a description will be broadcast to all staff on the radio to try and locate them. The stewards will lead on the search for a missing child or vulnerable adult.

Lost property

All lost property found or missing will be logged at race control and then handed in at the main reception at the end of the weekend.

Emergency Procedures

In the event of a fire or major incident, evacuations will be managed as per the venue emergency action plan and managed by venue staff.

BUCS Canoeing Rules and Regulations

Please see REG 7.9 for our withdrawal policy.

Competitors who withdraw after 23:59 on Friday 14 February 2025 or who do not attend the event will be classed as a late withdrawal/no show and therefore will be charged the entry fee and fined £10.

Withdrawals must be made in writing by the institution administrator to Tanyel Mustafa, BUCS Event Coordinator.

Driving Directions

When you arrive at Holme Pierrepont Country Park, follow signs for the White-Water Course.

Parking

The majority of attendees will park in the main car park and will pay for parking using the machine or app (signage available). Please be aware that you will receive a fine if you do not pay for your parking on each day of the competition.

https://parkpcm.co.uk/index.php (Location 4455)

Volunteers and officials will receive free parking as long as they provide their registration number to Molly Stewart in advance of the event.

Any officials who require access to their vehicles during the event may park towards the wooden hut however please be aware that this will be used as race control and a main area for refreshments.

Public Catering

The HPP Café will operate throughout both days of the event, serving hot and cold drinks and a range of hot & cold snacks.

Participants

Hot drinks will be available for all participants in a gazebo by race control.

Workforce

Lunch, as well as hot drinks and snacks throughout the day, will be available from race control.

Please bring your own mug where possible.

Presentations will be outside of Race Control (wooden hut by white-water course).

Please see Appendix 1 for the BUCS Points available at this event.

Anyone wishing to take photos or video at this event must complete the BUCS Media Accreditation Form prior to the event.

BUCS reserves the right to prohibit photography equipment being used at a BUCS event. BUCS reserves the right to request that the individual ceases to take photographs, deletes any images and, if considered necessary, leaves the venue.

If you wish to take photos or videos at this event, please contact the BUCS Event Lead. 

BUCS’ mission is to provide exceptional student sporting experiences that inspire, develop and unite.

Critical to our success is our commitment to always providing safe, friendly and enjoyable environments for all participants. Whether competing, coaching, officiating, volunteering, working or spectating at these events, the welfare of all is critical to our mission.

To find out more or report a concern, please click here.

The sustainability of our event matters to us and these are the positive steps we are taking to manage our environmental impact:

• All staff and volunteers are encouraged to travel to the event via public transport
• We have used local suppliers where possible
• Event programmes are all online, minimising paper use
• We are beginning to track our carbon footprint across BUCS events to identify areas of improvement.

How can you help at this event? Here’s some ideas:

• Be self-sufficient by bringing your own refillable bottles and coffee cups to reduce waste.
• Ensure you are disposing of waste correctly – Check around the venue for specific recycling and food waste bins.
• Travel smarter – as a team on a minibus, cycle or use public transport.
• Go paperless - use your phone for all event information

Please scan this QR code to join the BUCS Canoe Slalom 2025 Community.

Here we will provide updates for competitors leading up to the event and over the event weekend.