BUCS and BT Outdoor Athletics Championships 2021-22

VENUE

Chelmsford Sports & Athletics Centre

ADDRESS

Salerno Way

Chelmsford

Essex

CM1 2EH

Please find the timetable for the event here.

Changes from the provisional timetable will be in red.  There have been quite a lot of changes due to entry numbers.  Athletes should check carefully to see where it may affect them.

EVENT MANAGEMENT AND REGISTRATION DESK

This is located in the warm up hall.

TEAM REGISTRATION, WITHDRAWAL & SUBSTITUTION PROCEDURES

Please note, there is no formal accreditation process, however teams still need to pick up their team packs as normal.

REGISTRATION PROCESS

1. On arrival at Chelmsford, team captains/coaches need to register at the Team Registration Desk and collect their Team Pack which includes competition numbers, a copy of the entry lists, relay declaration sheets, withdrawal and substitution forms.
2. Teams need to register only once. It will be assumed that once an Institution has registered, ALL their competitors will participate in every event that they have entered.
3. Relay teams MUST declare athletes on the DAY and AGAIN for the Final. Declaration forms are in all team packs. Spare forms will be available from the Withdrawals and Substitutions Desk. Please refer to the note further down the page for more relay declaration information.

• Entry for spectators is free.
• Free Parking is available on site for cars and coaches. Chelmsford Stadium attendants will direct you to where to park.
• Changing facilities are available in inside the main entrance by the indoor track.
• BUCS physiotherapists and doctors will be on site for injury assessment only. Physiotherapists will be based in the warm up hall. See Map.
• The Sports Hall area will be available for athletes to rest and stretch.  
• Registration will also be in the sports hall area. Start list and results will also appear on the wall there.
• Drinking water is available inside the main hall by the indoor track and can be refilled at the snack hut.
• Catering can be found in the onsite near the main stand by the back straight.

Stadium - all areas.PNG

Stadium details - Indoor areas.pdf

Stadium details -Outside throws area.pdf

The BUCS and BT Outdoor Athletics Championships will be livestreamed.

Click here for the Facebook livestream and here for the YouTube livestream.

The following BUCS Points and Medals are available for each race in the Individual Championships (Men’s and Women’s):

1^st         12 points          Gold Medal

2^nd        8 points            Silver Medal

3^rd        6 points            Bronze Medal

4^th        4 points

The following BUCS Points are available for the Overall Team results (Men’s and Women’s):

1^st         20 points

2^nd        14 points

3^rd        10 points

4^th        7 points

5^th        5 points

6^th        3 points

7^th        2 points

8^th        1 point

Please click here to see BUCS Points and Events available.

Note: Team Points will be awarded for the first 8 finishers in an event. For the relay race, only runners in the final will be awarded medals.

Presentations will take place during the meeting and medal winners are asked to listen to announcements and proceed to the medal presentation area when required.

All events will be mixed disability scored on the RAZA system. The RAZA system enables different classifications to compete against each other and RAZA calculates the best performance based on world records for each classification. In the Parallel Success events the “minus 1 System” will be in operation meaning that if there is only one entrant Gold, no points are awarded, 2 entrants = Gold & Silver, 1st place points awarded, 3 entrants = gold, Silver & Bronze, 1st and 2nd place points awarded etc.

The registration desk (for withdrawals, substitutions and any queries) will be open during the following hours over the weekend:

Accepted Entries - All entries have been checked.

No additional entries will be accepted. Any errors to your BPs should be reported via your Athletic Union/Sports Office to Alice Robinson. Improved BPs set after the entry closing date (5 April 2022) will not count.

BPs highlighted in yellow are where either:

1. The individuals did not submit a BP for that specific event (but had submitted Power of 10 links for permitted events). They have been given either the slowest/lowest BP or the WA Scoring Tables of Athletics have been used for seeding purposes.

OR:

2. The data provided at entry did not match the information from Power of 10, and the BPs have been updated to be within the entry period of 1 January 2019 and 5 April 2022 inclusive.

Rejected Entries - Any queries should be reported via your Athletics Union/Sports Union to Alice Robinson. Emails from student, coaches and parents will not receive a response.

1. Withdrawals and substitutions may be made UP TO 90 MINUTES BEFORE TO THE START OF EACH EVENT. Team captains must complete a withdrawal/substitution form and submit this to the Withdrawals and Substitutions Desk by this time.

Please note the exceptional withdrawal procedure for the following:

Men’s and Women’s Pole Vault - the deadline for withdrawals from these events will be 2 hours before the start of the event i.e. Men: Sunday 09:30 and Women: Monday 09:00.

Men’s and Women’s Long Jump - the deadline for withdrawals from these events will be 2 hours before the start of the event i.e. Men: Sunday 11:05 and Women: Saturday 11:40.

2. The 90 minute or 2 hour deadline will be judged from the clock on the Registration Desk. 
3. Substitutions can only be made from the list of reserves submitted to BUCS by institutions electronically prior to the event or with an individual who has already been entered into another event and is listed elsewhere in the programme.

 4. Substitutes must have an eligible BP within the last 3 years, i.e. between 1 January 2019 and  5 April 2022 inclusive, for the event they are to be substituted into and WILL be checked on the day. Standards and permitted performances will also apply to substitutions.

5. Following the closure of entries and any subsequent checking of BPs, athletes on the reserve list will not be allowed to be substituted into an event from which they have previously been rejected if the reason for rejection was failing to provide a BP within the last 3 years, i.e. between 1 January 2019 and  5 April 2022 inclusive, failing to provide a Po10 link (or equivalent results link) or not meeting the required standard for the 5000m, Pole Vault or Triple Jump.

6. Athletes rejected as not meeting the 3rd/4th qualifying standard may be substituted back into the same event providing there are less than 2 athletes from the same institution in the event - the only exception to this is the 5000m, Pole Vault and Triple Jump where the required standard must be met in all cases and must have been achieved between 1 January 2019 and  5 April 2022 inclusive; these substitutions will be checked on receipt of the substitution form.

7. Online Withdrawals are open until Noon Tuesday 26 April via this form

Online Substitutions are open until Noon Tuesday 26 April via this form

After this time withdrawals and substitutions must be made in person at the event.

8. Mass withdrawals or substitutions may be submitted via email to Alice Robinson but MUST be on an excel sheet in the format above. After 12pm Wednesday 27 May withdrawals and substitutions must be made in person at the event.

Competitors/Teams failing to advise the Withdrawals and Substitutions Desk of their withdrawal from an event before the 90 minute deadline will be liable to a fine. See below:

Any student withdrawing from the Final of an event will face the above fine if they do not have a medical reason for doing so and will not be permitted to compete in any other events during the Championships.

Anyone wishing to compete in overlapping events MUST inform seeding by filling out the Entry clashes form.

This should be done wherever possible before the event.  Please use this form and send to Alice Robinson by noon Wednesday 27 April at the latest.  After that it should be handed in to registration 2 hours before the first of their events. Track events always take precedence.

NB. We shall try to meet your preferences, but NO guarantee is given.

LISTS OF HEATS AND POOLS

Are displayed on the wall the Sport Hall next to Registration. They are released approximately 15 minutes AFTER the 90 minute/2 hour entry closing deadline.

E.G – Race Time 14:00. 90 minute time 12:30. Heat lists released approx. 12:45.

Please note that field events can take longer than this to seed.

REPORTING

All competitors must report to Call Room before their event start time (as below). They MUST be wearing their correct competition numbers as detailed in the entry lists. The competition numbers must be worn as issued and not be cut, folded or otherwise concealed or mutilated in any way.

• Track                           Call Room 20 minutes
• Relays                          Call Room 25 minutes
• LJ/TJ/SP/Throws           Call Room 50 minutes
• High Jump                    Call Room 65 minutes
• Pole Vault                     Call Room 80 minutes

Please note that you cannot take the following items into the arena – please leave with someone before entering the Call Room:

• NO Mobile Phones
• NO iPods/MP3 Players or any other music listening device
• NO Photo or Video Camera
• NO Video or Cassette Recorders
• NO Radios
• NO shoes with too many spikes
• NO over-sized spare spikes (maximum spike length 6mm)
• NO Personal Throwing Implements
•  

In the Call Room, officials will: 

• Ensure that athletes are wearing their university coloured appropriate athletic kit (see note below)
• Ensure that all competition numbers are worn correctly and correspond with start lists
• Issue leg numbers if needed
• Ensure that shoes, number and dimension of spikes, advertising on clothing and athletes’ bags comply with UKA Rules
• Ensure that unauthorised material is not taken into the arena.
• Depending on weather track athletes will leave the call room ready to compete. Kit will be taken either from the call room or the start line to Kit retrieval area at the far end of the warm up area.  See Map.

The Call Room Schedule will be posted at various locations.  The responsibility to be in Call Room lies entirely with the competitor who must then remain in Call Room ready to be escorted to their event.

For detailed information on seeding, lane draws, progression and qualification please see Appendix 1 Competition Rules 2022. Best Performances in the past 3 years will be used to seed athletes.

WITHDRAWALS (UKA Rule CR4.4)

“an athlete shall be excluded from participation in all further events (including other events in which they are simultaneously participating) in the competition, including relays, in cases where:

4.1. final confirmation was given that the athlete would start in an event but then failed to participate;

Note: A fixed time for the final confirmation of participation shall be published in advance.

4.2. an athlete qualified in any Qualification Round of an event for further participation in that event but then failed to participate further;

NOTE: For the avoidance of doubt, Rules 4.4.2 and 4.4.3 shall apply to all competitions held under UKA rules.

4.3. an athlete failed to compete honestly with bona fide effort.

The relevant Referee will decide on this, and the corresponding reference must be made in the official results.”

UKA (Rule 5 (1)) must be followed by all athletes with respect to kit. All athletes must wear university coloured appropriate athletic kit, e.g. vest, cropped top, shorts, lycra all-in-one etc., which is which is clean, and designed to be worn so as not to be objectionable. The clothing must be made of a material which is non-transparent even if wet. T-shirts and tracksuit bottoms are not permitted.

Institutions that do not have a team kit may wear a plain running vest/cropped top and shorts at the discretion of the Event Manager/Competition Director, please contact Alice Robinson prior to the event. If you do not have a plain vest then you can hire a BUCS vest for £20 deposit for the duration of the event. To pick one of these up please go to the registration desk, you will be required to leave your passport or driving license as security. When you return the vest you will get your £20 and ID back.

Athletes have been allocated individual competition numbers. Each competitor must wear their individual competition number as stated on the entry lists. Athletes will wear the same competition number in every event they compete in. Each athlete will only be given one pair of numbers so they must keep them for all events and finals. All competitors, with the exception of High Jump and Pole Vault must wear two numbers, one front and one back. In the event of a substitution, the athlete being substituted in must wear their OWN number and not change to the original entrants’ number. In the relays, teams will be allocated team letters which should be retained for the final. Number reprinting will cost of £2 per print.

The Institution name may be displayed once on the front and once on the back of Vests/Leotards and once on the Lower Body Attire.

The Manufacturer’s Name/Logo may be displayed once on the front and once on the back of Vests/Leotards and once on the Lower Body Attire.

Declaration forms, detailed below must be submitted 90 minutes before the published time for each round of the competition. Athletes must be from among those registered for the Championships. One team per Institution can take part in each relay event. Each team will be given designated relay team letters which must be worn by all members of the team and retained for the final.  All competitors must wear vests of the same design and colour of the team they are representing, unless the Referee has given permission for a change to be made.

UKA Rule 24 (10) will apply:

“However, once a relay team has started in a competition, up to a total of four additional athletes may be used as substitutes in the composition of the team. If a team does not follow this Rule, it shall be disqualified.”

BUCS Relay HEAT Declaration Form

Institutions must declare teams of no more than 8 athletes, 4 of these declared athletes will run in the HEATS.

BUCS Relay FINAL Declaration Form

The qualifying teams must declare no more than 4 additional athletes.  The ‘BUCS Relay FINAL Declaration Form’ will name the 4 athletes who participated in the heats and have 4 spaces.  Any 4 of these declared athletes will run in the FINALS.

Under the guidelines of UKA these standards have been set based on the nationally recognised method of looking at the BPs submitted for the event.

The following starting heights/progressions and qualification heights/distances will be in place:

*The progressions may be adjusted in the finals according to the heights cleared in the pools.

**NB Where there are straight A and B finals planned (Pole Vault) results from both competitions will be combined to produce one result.

Throwing Events – Implements will be provided. Competitors may use their own implements. These MUST be passed for competition by the Technical Manager, which should be reported not less than 90 minutes before the first pool of their respective event. No implements to the Technical Room before 09.00 on Day 1 of the event as the Officials will be out in the arena preparing the sites. Personal equipment is not available for use by other athletes without the permission of the owner.

The Equipment Room is situated behind the stand on the back straight approx. level with the long jump pit.

Athletes not qualifying for the final should collect their implements as soon as possible after qualification finishes from the Technical Room. Athletes qualifying for the final MUST leave their implements in the Technical Room until the end of the event.

Vaulting Poles - will not be supplied for the pole vault.

• Pole vault pole can be stored in the Technical room whenever they must arrive after 09.00 on day 1.  The Bags MUST be clearly labelled as to who is using the poles in that bag.  Especially as some bags may contain both men and women’s poles or Final A and B poles.

Spikes - The maximum spike length allowed is 6mm, spot checks may occur. Spiked shoes must not be worn outside of the Athletic Arena.

Numbers - Numbers must be worn as issued and not be cut, folded or otherwise concealed or mutilated in any way.

Starting Blocks

All warming up must be done away from the track. Athletes should use the indoor area to warm up.  Please observe the ONE WAY system in place.  For safety reasons, NO Ear/Headphones are to be worn in the warm up area.

Where Anti-Doping is present at an event it is standard practice for Doping Control Officers to notify athletes of their selection for testing upon leaving the competition arena.  However, athletes should make the Officer aware if they have another event to compete in.  Any athlete who is notified that they are required for testing must comply with this request and provide a sample.

Any athletes entering the BUCS and BT Outdoor Athletics Championships (i) acknowledge that they are bound by UKA’s Anti-Doping rules, (ii) agree to submit to drugs testing in connection with this event in accordance with UKA’s Anti-Doping rules (which may involve providing a blood and/or urine sample); and (iii) confirm that they are either aged 18 years or older or that the person(s) having parental responsibility for them consent to the above testing.

TRACK EVENTS

• The maximum number of rounds, for events up to and including 1500m, will be 3 (first rounds, semi-finals and final). For detailed information on seeding, lane draws, progression and qualification please see Appendix 1 Competition Rules 2022. (Updated 22nd April)
• Where declared numbers do not merit heats/semi-finals, finals will be run at FINAL time, unless otherwise stated, and where semi-finals are not necessary, finals will be run at FINAL time.

If the Men’s Ambulant 100m & 200m  do not warrant heats, the Final will be run at Heat Time.

• Where there are A and B finals, if the B final is not required the A final will be run at the B final time. Where there is an A, B and C final the races will be run at C final, then B final time.

FIELD EVENTS (QUALIFYING ROUNDS)

• For detailed information on seeding, progression and qualification please see Appendix 1 Competition Rules 2022.
• If there is no Qualifying round, the competition shall be run as a straight final at FINAL time.
• The pools of the Women’s Discus and Women’s Hammer will take place on the outside throwing area.  This area is not currently certified as being level enough for competition.  Therefore all throws on this area will only be valid as qualifying for the final of BUCS Championships 2022 and will not be valid as qualifying standards for any other competition either this year or in the future.

Any alcohol consumption on site during the competition is strictly prohibited.  Any competitor failing to adhere to this regulation will be automatically disqualified from the competition and asked to leave the venue.

All questions should be communicated by an institution’s athletic union or students’ union staff member to:

Alice Robinson

BUCS Outdoor Athletics Event Manager