Event Management Office and Enquiries

This is located in the multi-purpose hall upstairs in EIS behind spectator seating.

The BUCS Registration and the Withdrawal and Substitutions Desk are open the following hours:

• Friday 24 February 2023: 10:00hrs – 19.00hrs 
• Saturday 25 February 2023: 08.00hrs – 18.00hrs
• Sunday 26 February 2023: 08.30hrs – 16.30hrs

Registration Procedure

On arrival at the EIS team captains/coaches need to register at the Team Registration Desk and collect their Team Pack, which includes competition numbers, a copy of the entry lists, relay declaration sheets, withdrawal and substitution forms. 

Teams need to register only once. It will be assumed that once an Institution has registered, ALL their competitors will participate in every event that they have entered. 

Relay teams must still declare on the day and AGAIN for the final. Declaration forms are in all team packs, FINAL declaration forms and spare forms will be available from the Withdrawals and Substitutions Desk. Please refer to the notes further down the page for more relay declaration information.

Withdrawals and Substitutions

1. The withdrawal and substitution deadline is 120 MINUTES PRIOR TO THE START OF EACH EVENT. Team captains must complete a withdrawal/substitution form and submit this to the Withdrawals and Substitutions Desk by this time.

Please note the exceptional withdrawal procedure for the following:

Men’s Pole Vault – Friday 11:15

Men and Women’s Long Jump – Friday 17:30

Men’s Shot – Friday 17:30

Women’s Pole Vault – Saturday 16:00

Women’s Shot – Saturday 17:30

Start lists will be on the boards by end of that days competition.

2. The 120 minute deadline will be judged from the clock on the Withdrawals and Substitutions Desk.  
3. Substitutions can only be made from the list of reserves submitted to BUCS by Institutions electronically prior to the event or with an into another event and is listed elsewhere in the programme.
4. Substitutes must have an eligible BP within the last 2 years, i.e. between 1^st January 2022 and the 30^th January 2024 inclusive, for the event they are to be substituted into and WILL be checked on the day. Standards and permitted performances will also apply to substitutions.
5. Following the closure of entries and any subsequent checking of BPs, athletes on the reserve list will not be allowed to be substituted into an event from which they have previously been rejected if the reason for rejection was failing to provide a BP within the last 2 years, i.e. between 1^st January 2022 and the 30^th January 2024 inclusive, failing to provide a Po10 link (or equivalent results link) or not meeting the required standard for the 3000m, Triple Jump or Pole Vault.
6. Online Withdrawals are open until Noon Tuesday 20^th February 2024

Via this form

7. Online Substitutions are open until Noon Tuesday 20^th February 2024

Via this form

8. Online Clashing forms are open until Noon Tuesday 20^th February 2024

Via this form

After this time, withdrawals and substitutions must be made in person at the event..

9. Mass withdrawals or substitutions maybe submitted via email to Maddi Cannell, but MUST be on an excel sheet in the following format. After Noon Tuesday 20^th February 2024, withdrawals and substitutions must be made in person at the event.

Withdrawals

Substitutions

Competitors/Teams failing to advise the Withdrawals and Substitutions Desk of their withdrawal from an event before the 120-minute deadline will be liable to a fine.

Any student withdrawing from the Final of an event will face the above fine and will not be permitted to compete in any other events during the Championships.  

Once an athlete has qualified for a subsequent round of a particular event they are not permitted to opt out of that event and continue to compete in the Championships. This applies to both the track and field competitions. The track referee can prevent a competitor competing on the track if the competitor has opted out of a field event in which he/she has qualified for a subsequent round. The field referee has the same powers to exclude from a field event an athlete if he/she has opted out of a track event [UKA Rule T4.4].

Entry Clashes

Anyone wishing to compete in overlapping events MUST inform seeding by filling out the Entry clashes form available at the event and handing in to registration at least 120 minutes before the first of the events.  Track events always take precedence.

Please use the online form until Noon Tuesday 20^th February 2024

Reporting for your Events

All competitors MUST report to Call Room a specific number of minutes before the event start time detailed in the programme (see list below). They MUST be wearing their correct competition numbers as detailed in the seeding lists.

The competition numbers must be worn as issued and not be cut, folded or otherwise concealed or mutilated in any way.

• Track                Call Room 15 minutes 
• Relays              Call Room 20 minutes      
• LJ/TJ/SP           Call Room 45 minutes
• High Jump        Call Room 60 minutes
• Pole Vault         Call Room 75 minutes

Please note that you cannot take the following items into the arena – please leave with someone before entering the Call Room: 

• NO Mobile Phones
• NO iPods/MP3 Players or any other music listening device
• NO Photo or Video Camera
• NO Video Recorders
• NO Radios
• NO shoes with too many spikes
• NO over-sized spare spikes (maximum spike length 6mm)

In the Call Room, Officials will:  

• Ensure that athletes are wearing their University coloured appropriate athletic kit (see note below)
• Ensure that all competition numbers are worn correctly and correspond with start lists (see note below)
• Issue leg numbers if needed
• Ensure that shoes, number and dimension of spikes, advertising on clothing and athletes’ bags comply with UKA Rules
• Ensure that unauthorised material is not taken into the arena.

The Call Room Schedule will be posted.  The responsibility to be in Call Room lies entirely with the competitor who must then remain in Call Room ready to be escorted to their event.

The Captain’s Meeting will take place at approximately 12:00 on Sunday 25^th February 2024. Please listen for announcements regarding a time and venue.

Under the guidelines of UKA these standards have been set based on the nationally recognised method of looking at the BPs submitted for the event.

The starting heights/progressions and qualification heights/distances will be displayed in the registration area at the event.

• Shotput - Athletes will be able to submit personal outdoor shot (as they will be used in Pool stages and the final), and the event will take place in the throws cage in the centre of the arena as per the timetable.

Athletes wishing to submit their own shot for the event, MUST do so at least 90 minutes before the start time for their event to the Technical Manager.   The latest times for submitting are as follows:

Saturday               Men’s Shot         08:45

Sunday                 Women’s Shot   09:00

                                    Ambulant Shot    12:45

A reminder that only Senior shot or the relevant Ambulant weight shot are allowed.

• Vaulting Poles - will not be supplied for the Pole Vault.
• Spikes - The maximum spike length allowed is 6mm, spot checks may occur. Spiked shoes must not be worn outside of the Athletic Arena.
• Numbers - Numbers must be worn as issued and not be cut, folded or otherwise concealed or mutilated in any way.
• Starting Blocks - ALL athletes in races up to and including 400m, SHALL be required to use only the starting blocks provided.  

All warming up must be done away from the track. Athletes should use the long sprint straight at the rear of the hall to warm up observing the ONE WAY system in place.  For safety reasons, NO Ear/Headphones will be allowed in the warm up area. 

For detailed information on seeding, lane draws, progression and qualification please see Competition Rules. Information on the lane draws/pool grouping for each event will be posted on the results board after the 120 minute withdrawal and substitution deadline has passed and the start sheets have been printed.  It is the athlete’s responsibility to check these.

Track Events

• The maximum number of rounds, for events up to and including 1500m, will be 3 (first rounds, semi-finals and final). For detailed information on seeding, lane draws, progression and qualification please see Competition Rules.
• Where declared numbers do not merit heats/semi-finals, finals will be run at FINAL time and where semi-finals are not necessary; finals will be run at FINAL time with the exception of 60m hurdles which will be run at semi-final time.

Field Events (Qualifying Rounds)

• For detailed information on seeding, progression and qualification please see Competition Rules.
• If there is no Qualifying round, the competition shall be run as a straight final at FINAL time.

Competition Rules

All competition shall be held under ‘UKA Rules for Competition’  and World Para Athletics rules.(taking into account any championship amendments).

Track Events

Rounds and Heats

1. Preliminary rounds (heats/semi-finals) will be held in all Track Events in which the declared number of athletes is too large to allow the competition to be conducted satisfactorily in a single round (Final).  Where preliminary rounds are held, all athletes must compete in, and qualify through, all such rounds.  The same principles will apply to both male and female athletes.
2. All seeding will be based on the number of declared athletes in an event.  Whenever possible, representatives of each institution shall be placed in different heats in all preliminary rounds of the competition.  In applying this Rule after the first round, exchanges of athletes between heats should normally only be made where athletes are of similar ranking under 4 below.
3. The following tables shall, in the absence of extraordinary circumstances, be used to determine the number of rounds, and the number of heats in each round, to be held and the qualification procedure.  If necessary, alterations may be made to suit the needs of the meeting at the discretion of the Competition Director. 

Where scheduled Heats and/or Semi Finals are not necessary, Finals will be run at Final time.

EXCEPT in the 60mH, if Semi Finals are not necessary, then Finals will be held at Semi Final time.

Please Note that if you qualify for a Semi-Final or Final (track or field) you must take part unless you have a valid reason which has been approved by the appropriate Referee – saving yourself for another event is not a valid reason and failure to take part is likely to result in disqualification from all further events during the Championships.

NB       P     Qualifiers on position              T     Qualifiers on time

Ranking and Composition of Heats

4. For the first round, the athletes shall be placed in heats using the zigzag distribution below, with the seeding determined from the relevant list of personal best information supplied in entries.

After the first round, the athletes will be placed in heats of subsequent rounds in accordance with the following procedures based on the results of the previous round and ranked as follows:

Fastest heat winner

2^nd fastest heat winner

3^rd fastest heat winner, etc

Fastest 2^nd place

2^nd fastest 2^nd place

3^rd fastest 2^nd place, etc

(Concluding with)

Fastest time qualifier

2^nd fastest time qualifier

3^rd fastest time qualifier, etc.

The athletes will then be placed in order of the above seeding in a zigzag distribution e.g. 3 semi-finals would consist of the following seedings.

8 lanes:

6 lanes:

In all cases, the order in which heats are to be run shall be determined by draw after the composition of the heats has been decided.

Draw for Lanes

5. For events up to, and including, 800m, and relays, where there are several successive rounds of a race, lanes will be drawn as follows:
6. 1. In the first round, the lane order shall be drawn by lot.
   2. For the following rounds, athletes shall be ranked after each round in accordance with the procedure shown in 4 above.

3 draws will then be made:

For 8 lanes events:

1. 1. 1. one for the 4 highest ranked athletes or teams to determine placings in lanes 3, 4, 5 and 6;
      2. another for the 5^th and 6^th ranked athletes or teams to determine placings in lanes 7 and 8, and
      3. another for the 2 lowest ranked athletes or teams to determine placings in lanes 1 and 2.

For 6 lanes events:

1. 2. 1. one for the 2 highest ranked athletes or teams to determine placings in lanes 5 and 6;
      2. another for the 3^rd and 4^th ranked athletes or teams to determine placings in lanes 3 and 4, and
      3. another for the 2 lowest ranked athletes or teams to determine placings in lanes 1 and 2.
   3. For events with a straight final – no heats or semi-finals - then procedure (b) above will be used to determine the lanes, but with the ranking of athletes determined from personal best information supplied in entries.
2. An athlete shall not be allowed to compete in a heat or lane other than the one in which his name appears, except in circumstances which, in the opinion of the Referee, justify an alteration.
3. For events longer than 800m, procedures 4 will apply, but in each race all starting positions will be drawn by lot.

Relays

9. Relays – 4 x 200m – will not include semi-finals.  The fastest six teams from all heats will be ranked according to their times, and assigned lane placings in the final as in 5 (b) above.         

 All those who have entered a relay team will be added to the institutions reserve list.

Relay Teams:

Please note the following instructions regarding relay declaration:

Declaration forms, detailed below, must be submitted 120 minutes before the published time for each round of the competition (i.e. a heat declaration form and a final declaration form). The second relay block time is to be confirmed, but this will be communicated to all institutions it concerns prior to the event, and clearly signposted on the day. Athletes must be from among those registered for the championships.  One team per Institution can take part, the team will each wear the Relay Team Institution letters provided and retain for the final.  All members of the same Institution must wear vests of the same design and colour, unless the Referee has given permission for a change to be made.

UKA Rule T24.10 will apply:

“Once a relay team has started in a competition up to a total of four additional athletes may be used as substitutes in the composition of that team for any subsequent round.”

BUCS Relay HEAT Declaration Form

Institutions must declare teams of no more than 8 athletes, 4 of these declared athletes will run in the HEATS. This must be submitted 120 minutes prior to the heats taking place.

BUCS Relay FINAL Declaration Form

The qualifying teams must declare no more than 4 additional athletes.  The ‘BUCS Relay FINAL Declaration Form’ will name the 4 athletes who participated in the heats and have 4 spaces.  Any 4 of these declared athletes will run in the FINALS. This must be submitted 120 minutes prior to the final taking place.

Starting Blocks

ALL athletes in races up to and including 400 metres, including the first leg of a relay race, unless otherwise specified by the Competition Director SHALL be required to use only the starting blocks provided. 

Field Events

1. A qualifying round shall be held in field events in which the number of athletes is too large to allow the competition to be conducted satisfactorily in a single round (final).  When a qualifying round is held, all athletes shall compete in, and qualify through, that round.  Performances accomplished in a qualifying round shall not be considered as part of the competition proper, but would be eligible for record purposes.
2. If there is no Qualifying round, the competition shall be run as a straight final at FINAL time.
3. In a qualifying competition, the athletes shall be placed in pools using the zigzag distribution below, with the seeding determined from the relevant list of personal best information supplied in entries

4. The pools will be of approximately equal size and standard unless otherwise specified by the Competition Director.  Whenever possible, representatives of each institution will be placed in different pools in the qualifying round.  The order of competition within qualifying pools and the Final will be drawn by lot.
5. Shotput - Athletes will be able to submit personal outdoor shot (as they will be used in Pool stages and the final), and the event will take place in the throws cage in the centre of the arena as per the timetable.

Competitors may use their own implements. Athletes wishing to submit their own shot for the event, MUST do so at least 90 minutes before the start time for their event to the Technical Manager.   The latest times for submitting are as follows:

Saturday               Men’s Shot         08:45

Sunday                 Women’s Shot   09:00

                                    Ambulant Shot    12:45

A reminder that only Senior shot or the relevant Ambulant weight shot are allowed. The conditions for qualifying, the qualifying standard and the number of athletes in the final, shall be decided by the Competition Director.  There should be 12 athletes in the final.

Parking at EIS is extremely limited during the weekend and there will be a charge on the day.

Changing facilities are available at EIS in the lower corridor left of the main entrance. Please do not leave valuables unattended as their safety is not guaranteed.

BUCS physiotherapists and doctors will be on site. Physiotherapists will be based in the netting behind call room and are for injured athletes only.

University physiotherapy beds will not be permitted to set up along the top corridor behind spectator seating. A room adjacent to the registration room will be available for university physios.

Catering is available in the main EIS cafeteria or the small coffee shop at the front of the building by the main entrance. There is also a café across the road at IceSheffield.

Athletes have been allocated individual competition numbers. Each competitor must wear their individual competition number as stated on the entry lists. Athletes will wear the same competition number in every event they compete in. Every athlete shall be provided with two bibs which, during the competition shall be worn visibly on the front of the torso and back, except in the jumping events, where one bib may be worn on the front of the torso or back only. (UKA Rule T5.7) In the event of a substitution the athlete being substituted in must wear their own number and not change to the original entrants’ number.

In the relays, teams will be allocated team letters which must be retained for the final.
Number reprinting will be at the cost of £2 per print. 

All athletes must wear university coloured appropriate athletic kit. E.g. vest, cropped top, shorts, Lycra all-in-one etc. T-shirts and tracksuit bottoms are not permitted. Please ensure if you are wearing pants that these are not objectionable or become objectionable throughout the race.

In relay races all members of the same Institution must wear vests of the same design and colour, unless the Referee has given permission for a change to be made. Institutions who do not have a team kit may wear a plain running vest/cropped top and shorts at the discretion of the Event Manager/ Competition Director, permission should be sort in advance of the event.

If you do not have a plain vest then you can hire a BUCS vest for £20 cash deposit for the duration of the event. To pick one of these up please go to the registration desk, you will be required to leave your passport or driving license as security. When you return the vest you will get your £20 and ID back.

The Institution name may be displayed once on the front and once on the back of Vests/Leotards and once on the Lower Body Attire.

The Manufacturer’s Name/Logo may be displayed once on the front and once on the back of Vests/Leotards and once on the Lower Body Attire. NB If you wish to compete in other competitions wearing your Institution kit it will need to conform to UKA/WA Advertising Rules.

All three days of competition will be streamed on the BUCS YouTube account.

Spectators are welcome to watch from the bleacher seating free of charge.

The sustainability of our event matters to us and these are the positive steps we are taking to manage our environmental impact:

• All staff and volunteers are encouraged to travel to the event via public transport
• We have used local suppliers where possible
• Event programmes and start lists are all online, minimising paper use
• We will print on demand merchandise (if applicable)
• Using QR codes around the venue to find sport specific information & results 

How can you help at this event? Here’s some ideas:

• Be self-sufficient by using refillable bottles and coffee cups to reduce waste
• Travel smarter – as a team on a minibus, cycle or use public transport
• Go paperless - use your phone for all event information

Check out the Active Travel link on Sheffield City Council website here

Please see Appendix 1 for the BUCS Points available at this event.

BUCS Points will not be allocated where the minimum number of competitors/teams has not been reached, or where there are not enough individual scores to extract a team score.

An individual/team must have beaten another individual/team to score BUCS Points (i.e. if three individuals/teams compete in an event, only two will score BUCS Points). This does not apply to extracted teams. Individuals/teams are regarded as having competed if they started the event; therefore DNS will not be regarded as having competed. Points will be available for para-athletes where applicable.

Presentations will take place during the meeting and medal winners are asked to listen to announcements and proceed to the medal presentation area when required.

BUCS are delighted to announce three supporting partners for Nationals 2024; 

• New Balance – shop the look and grab your Nationals merchandise online here or at the event 
• AmeriCamp – offering the opportunity to coach your sport at summer camp in the USA for $2000 
• Milk Every Moment – campaign showcasing the nutritional value of milk for sport students 

As BUCS’ kit provider, New Balance are giving you as BUCS athletes the chance to access a range of bespoke and personalised Nationals 2024 kit. To purchase this new range, please head to the online shop here or to the merchandise stands based at EIS, Ponds Forge and the Canon Medical Arena during the event.  

AmeriCamp are offering BUCS athletes the summer of a lifetime, providing you with the opportunity to earn a minimum of $2000 working at a summer camp in the USA, using the skills and experiences gained from your sporting background. For the exclusive offer of £50 off your program fees, use the code BUCS50 when securing your place, as well as a placement guarantee as a BUCS athlete. To find out more, please head to the AmeriCamp stands at EIS and Ponds Forge, or head to americamp.co.uk/bucs. 

Milk Every Moment is a new campaign showcasing milk, the timeless classic in your fridge, it is more than just a beverage, it's a nutritional powerhouse. Loaded with essential nutrients, it's a top-notch source of high-quality protein, all you need to build and repair muscles after a workout. Whether you're gearing up for BUCS Nationals or looking to recover post event, that a look at the website for more information and useful recipes.  

All partners are excited to be here supporting you as you take on a thrilling weekend of sport and competition. You can find them located across EIS, the Canon Medical Arena and Ponds Forge, as shown below, where they'll be offering the opportunity to win some exclusive giveaways and to find out more about what they have to offer.

You can also find further information about our partners on the official event webpage. 

Get ready for the event!

To prepare you for the upcoming event, we wanted to share how milk can aid your sporting performance and training.

Take a look at www.milkeverymoment.co.uk for recipes and nutritional information.

An entrant shall be deemed to have made him/herself/their self, familiar with, and agreed to be bound by the UKA Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules.
The UKA Anti-Doping Rules apply to entrants participating in the sport of Athletics, for 12 months from the date of entry, whether or not the licence holder is a citizen of, or resident in, the UK

Entry Costs

£22 per individual event entry

£39.50 per relay team entry

Entry Dates

Entries Open

Tuesday 28th November 2023

Entries Close

Tuesday 30th January 2024 at 23:59 – Student / Competitor Deadline 

(Students / Competitors must apply by this deadline) 

Thursday 1st February 2024 at 23:59 – Institution Administrator Deadline 

(Institutional Administrators are given 48 hours after the student / competitor deadline to approve entries) 

Single Entry

This competition will NOT operate a staged entry process. As such, please ensure all entries are submitted through BUCS Play prior to the closing date listed above. 

All BUCS member institutions may submit two entries per event. If an event reaches capacity one athlete per institution will be granted entry in the first instance (the athlete with the best performance over the qualification period). 

The second entrants per institution will then be ranked in best performance order within the qualification period and will fill the remaining spaces in that event. 

Please note that for ALL events, 2 athletes can be selected as guaranteed.  

Athletes MUST have a valid performance in the required qualifying period in the event(s) that they wish to enter.  Failure to do so, will result in automatic rejection. 

Individual Events / Reserves List

To apply for the competition all eligible competitors must follow these steps: 

1. Competitor to apply to the event on BUCS Play (Instructions on how to do this can be found here) 

2. Institution administrator approves entry (Instructions on how to do this can be found here) 

3. BUCS approves/denies entry into competition and publishes confirmed entry list 

Any data will be handled in accordance with BUCS Privacy Policy 

By participating in this event, you agree to adhere to BUCS General Event Disclaimer 

To check whether you are eligible to compete in BUCS competitions, please visit REG 4 Individual Eligibility.  

BUCS Athletics

Join the BUCS athletics community, or enter for the event on BUCS Play

Enter now

To be able to compete a person must have competed in that event since 1st January 2022 and have a link to a Power of 10 profile, European Athletics Website, World Athletics website, or their national website, providing it take us to the individual’s profile. that proves this BP.  

Example 

This a correct link and I thank Jonathon Broom-Edwards for allowing me to use his link as an example. 

https://www.thepowerof10.info/athletes/profile.aspx?athleteid=85951 

The link below will not be accepted.  As it takes you to a log in page, which requires an email address and password, which BUCS don’t have access to. 

https://www.thepowerof10.info/user/potuserloginconfirmation.aspx 

A person wishing to compete in the 3000m, Triple Jump or Pole Vault must also meet that Entry Standard listed in the relevant drop-down. 

The following formats must be used when entering events: 

60m, 60H, 200m, 400m ss.ms 

800m,1500m, 3000m mm:ss.ms 

High Jump, Long Jump, Pole Vault m.cm 

Triple Jump, Shot mm.cm 

Relays  

Should an Institution wish to participate in the relay, the Institution Administrator should enter a team into the event. Athletes ARE NOT required to have joined the relay squad ahead of the event. Any athlete named in an individual event or on the reserve list may be declared in the relay squad at the event.

The following para events will be held at the BUCS Indoor Athletics Championships 2024:

• Ambulant 60m (Men’s and Women’s) 
• Ambulant Long Jump (Men’s and Women’s) 
• Ambulant Shot Put (Men’s and Women’s) 

As per REG 6.1.2.1.7, If there are less than 8 competitors in an event, a competitor must have beaten a fellow competitor within the same competition to be eligible for BUCS points, but all competitors finishing in the top three after the RAZA points system has been applied, for each event, will be awarded a BUCS medal. 

Reserves must be entered on BUCS Play alongside the entries which must include a link to Power of 10 or equivalent. 

Do not submit a reserve if they are already entered into an event. 

There is no limit to the number of reserves an institution can enter. Only athletes named on the reserve list or already competing in the competition will be able to be used as substitutes. 

Substitutes must have an eligible BP within the qualifying period, meaning between 1st January 2022 and the entry closing date 30th January 2024, inclusive, for the event they are to be substituted into and this will be checked when the substitution is made. 

Following the closure of entries and any subsequent checking of Best Performances, athletes on the reserve list will not be allowed to be substituted into an event from which they have previously been rejected if the reason for rejection was failing to provide a Best Performance within the qualifying period, failing to provide a Power of 10 link (or equivalent results link) or not meeting the required entry standard where standards are necessary.  

All athletes must provide a link to their Power of 10 Profile (or international equivalent, emailed to Maddi Cannell and translated into English) when applying for the event on BUCS Play. All electronic links for Best Performance will be checked. 

These standards must have been achieved between 1st January 2022 and the entry closing date 30th January 2024. This applies to Reserves/Substitutes as well.  

All performances must be achieved between 1st January 2022 and the entry closing date 28th January 2024, inclusive

This event is open to students at BUCS member institutions only. Competitors should have available a valid student identification card, or another form of photographic identification, to confirm their eligibility for the competition. These may be requested at any time during the event. 

Entry rejections will be published on the 13th February 2024 at or before midday on the BUCS Website.  There will be a 48 hour appeal window for entry rejections. This will close at 23:59 on Thursday 15th February 2024. 

No late entries will be accepted regardless of reason. 

Any entry without a Po10 link (or equivalent) will be rejected. 

Entries that do not meet an Entry Standard will be rejected. 

Entries without a BP achieved between 1st January 2022 and the entry closing date 30th January 2024. inclusive will be rejected, if there is not a required performance found within the time frame, when entries are checked. 

Entries for an event that the athlete has not competed in, will be rejected. 

Entries without a BP submitted may be rejected. 

Athletes and teams who fail to advise the event manager about withdrawals or substitutions prior to the 120-minute deadline before the event will be liable to a fine.  

 
Any student withdrawing from the final of an event will face the above fine and will not be permitted to compete in any other events during the Championships. 

Substitutions and Withdrawals Procedure 

Pre-event Substitutions and Withdrawals will close at noon on Wednesday 21st February 2024. After this point substitutions and withdrawals MUST be made at the event.  

Withdrawals and substitutions may be made up to 120 minutes before the start of each event. Team captains must complete a withdrawal/substitution form and submit this to the Withdrawals and Substitutions Desk by this time.  

Please note the exceptional withdrawal procedure for the following: 

Men’s Pole Vault – Friday 11.30 

Men and Women’s Long Jump – Friday 17.00 

Men’s Shot – Friday 17:00 

Women’s Pole Vault – Saturday 16.00 

Women’s Shot – Saturday 16:00 

Start lists will be on the boards by end of that day’s events. 

1. The 120 minute deadline will be judged from the clock on the Registration Desk. 

2. Substitutions can only be made from the list of reserves submitted to BUCS by institutions electronically prior to the event or with an individual who has already been entered into another event and is listed elsewhere in the programme. 

3. Substitutes must have an eligible BP within the qualifying period, i.e. 1st January 2022 and the entry closing date 30th January 2024, inclusive, for the event they are to be substituted into and will be checked on the day. Standards and permitted performances will also apply to substitutions. 

4. Following the closure of entries and any subsequent checking of BPs, athletes on the reserve list will not be allowed to be substituted into an event from which they have previously been rejected if the reason for rejection was failing to provide a BP within the last 3 years, i.e. between 1st January 2022 and the entry closing date 30th January 2024,inclusive, failing to provide a Po10 link (or equivalent results link) or not meeting the required standard for the 3000m, Pole Vault or Triple Jump. 

5. The online withdrawal and substitution forms will be live when entries close for this event. They will remain open until midday on Wednesday 21st February 2024.  After this time withdrawals and substitutions must be made in person at the event. 

6. Mass withdrawals or substitutions may be submitted via email to Maddi Cannell but must be on an excel sheet. In the format of the examples below.  They will remain open until midday on Wednesday 21st February 2024.  

Important to note:  

Entry standards will apply to any substitutions. Following the closure of entries and any subsequent checking of Best Performances, athletes on the reserve list will not be allowed to be substituted into an event from which they have previously been rejected if the reason for rejection was failing to provide a Best Performance within the qualifying period, failing to provide a Power of 10 link (or equivalent results link) or not meeting the required standard where standards are necessary. 

Anyone wishing to compete in overlapping events MUST inform seeding by filling out the Entry clashes form. If possible, please email Maddi Cannell by midday on Wednesday 21st February 2024.  After that they will have to fill in the form which will be available at the event and handing in to registration at least 120 minutes before the first of the events.  Track events always take precedence. 

NB. We shall try to meet your preferences, but NO guarantee is given. 

The BUCS Athletics Championships shall be conducted in accordance with the BUCS sport specific regulations, the BUCS general regulations, and the UKA (UK Athletics) and Para-athletics Rules of Competition.  

All other rules and regulations will be outlined in the event guide.

Anyone wishing to take photos or video at this event must complete the BUCS Media Accreditation Form prior to the event 

BUCS reserves the right to prohibit photography equipment being used at a BUCS event. BUCS reserves the right to request that the individual ceases to take photographs, deletes any images and, if considered necessary, leaves the venue.

During this event, various filming, photography, and broadcasting may take place. By your presence at this event, you grant your permission for your likeness and voice to be included in pictures and/or on film, and their advertising without compensation or credit.  

Applications are now open to volunteer at BUCS Nationals 2025. There are a range of roles on offer, and six sports to get involved in. Role descriptions can be found below.

Athletics Sport Assistant Volunteer

Badminton Sport Assistant Volunteer

Fencing Sport Assistant Volunteer

Karate Sport Assistant Volunteer

Swimming Sport Assistant Volunteer

Content Producer Volunteers (Photography, Videography, Writer, Content)

How to apply:

1. Register your interest through the form at the bottom of this page by 5pm Thursday 30 January 2025
2. After the closing date the BUCS office will be in touch with all applicants on how to sign up for shifts.

Any questions, please get in touch with [email protected] 

BUCS are delighted to announce two supporting partners for Nationals 2024 – New Balance and AmeriCamp. 

As BUCS’ kit provider, New Balance are giving you as BUCS athletes the chance to access a range of bespoke and personalised Nationals kit. To purchase this new range, head to the BUCS Shop!  

AmeriCamp is offering BUCS athletes the summer of a lifetime, providing you with the opportunity to earn a minimum of $2000 working at a summer camp in the USA, using the skills and experiences gained from your sporting background. To find out more and apply, click here!  

All partners are excited to be here supporting you as you take on a thrilling weekend of sport and competition. They'll be offering the opportunity to win some exclusive giveaways and you can find out more about what they have to offer.